Access to Student Records

1. The right to inspect and review the student’s education records within 45 days of the day the BTC receives a request for access.

   
   Students should submit to the Student Services Manager written requests that identify the record (s) they wish to inspect. The Student Services Manager will make arrangements for access and notify the student of the time and place where the records may be inspected.

    

2. The right to request the amendment of the student’s  education records that the student believes are inaccurate or misleading. Students may ask BTC to amend a record that they believe is inaccurate or misleading. They should write to the Student Services Manager, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.

   
   If BTC decides not to amend the record as requested by the student, BTC will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment.

    

   Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

    

3. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

   
   One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by BTC in an administration, supervisory, academic or support staff position (including law enforcement unit personnel);  a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in
   performing his or her tasks.

   
   A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.  Upon request, the University discloses education records without consent to officials of another school in which a student seeks or intends to enroll.

    

4. The right to file a complaint with the U.S. Department
   of Education concerning alleged failures by Blackhawk
   Technical College to comply with the requirements
   of FERPA. The name and address of the Office that
   administers FERPA is:

    

   Family Policy Compliance Office
   U.S. Dept. of Education
   600 Independence Avenue, SW
   Washington, DC 20202-4605

BTC, under most circumstances, will not release information in your file without your written consent. However, the Blackhawk Technical College Board has designated the following information as directory information: your name, address, e-mail address, telephone number, date and place of birth, major field of study, dates enrolled, credit load,  credits earned toward a degree/diploma, most recent prior school attended, degree/diploma, honors/awards and dates received, and participation in activities.

Directory information may be released without your prior  written consent unless you specifically request that the  information be withheld. Any requests to withhold directory  information must be made in writing to the Registration  Office. Your request will remain in effect until you state, in  writing, that the information should no longer be withheld.  Requests to withhold only certain categories of directory information cannot be accommodated.