Registration & Records

You can add classes through the MyBTC portal (until the semester starts) on the Registration card or by completing an Add/Drop/Withdrawal Form and submitting it to Registration and Records. In-person additions must be made prior to the first day of any class.  After the first day, adding a class can only happen if the appropriate Dean or instructor provides a written authorization.

Should you choose, after the first week of the class, to switch sections of the same class, you need written approval from the appropriate Dean or instructor.

Students are encouraged to register and pay for classes on time. Please refer to the student services calendar to review add/drop deadlines.  If a class is full, you can elect to go on a course waitlist. You will find this option when you register for classes.

Blackhawk Technical College’s course attendance requirements are listed below. Individual courses may have additional attendance requirements, but the below pertains to all courses.

Attendance is critical to a student's academic progress. Students are expected to be present, prepared, and active participants. Students should discuss absences with instructors. The attendance policy for a particular course will be shared in class and included in the course syllabus.

If you are receiving financial aid, be aware that failure to attend classes may affect your financial aid.

Non-Attendance

Failure to actively participate in any course during the first 10% of a course’s actual hours of instruction is considered non-attending. If an instructor reports a student as non-attending, the student is removed from the course and notified of their removal via their Blackhawk student email. At this point, students are no longer considered registered in that course and cannot start attending unless approval from the instructor is received. If permitted, the student must re-register by contacting the Registration & Records Office. Removal from a course due to not attending may affect financial aid.

Instructor Withdrawal

Once 10% of a course has taken place, up until 80% of the course, a faculty member can withdraw a student from a course with a grade of ‘W’ if the instructor recognizes that the student has not been engaged in the class for two consecutive weeks or 20% of the total class has been missed.

Students are responsible for the cost of any course they are registered in after the course has had its first meeting of the semester. Students must drop the course before its first meeting to not incur any charges for having been enrolled in the course. Please refer to the Blackhawk calendar for important dates regarding semester deadlines.

Through EnrollmentVerify, providers of student-based services can obtain immediate, affordable online enrollment verifications. EnrollmentVerify is designed to fulfill the verification requirements of companies that offer products or services requiring proof of a student's enrollment status. EnrollmentVerify users include companies such as credit issuers, insurance companies, travel companies, and others. All enrollment verifications at Blackhawk Technical College will be through the National Student Clearinghouse only.

I'm a student. How do I request proof of enrollment?

Registration and Records can assist (upon request of authorized persons) current students with enrollment verification letters. Requests can be processed during regular business hours or mailed if ample information is provided.

Students are also able to request enrollment verifications through MyBTC. Go to the My Academics card and click the "Enrollment Verification" link.

How long does it take to process the Enrollment Verification request?

Enrollment verification is available 24 hours a day, seven days a week. The enrollment verification certificate (through the National Student Clearinghouse) is available immediately after submitting the request. Requests made by students through MyBTC are processed twice weekly.

Wisconsin residents have priority admission to Blackhawk Technical College over out-of-state residents.

If you are classified as in-state student but then move out-of-state during a semester, you will be charged in-state tuition for that semester. However, you will be charged out-of-state tuition for any subsequent semesters.

If you are classified as an out-of-state student but then move in-state during a semester, you will need to provide proof of residency prior to the start of the semester.

Determining in-state residency for the semester or session of application is done by the following:

• Filing of Wisconsin income tax returns
• Eligibility to vote within the state
• Motor vehicle registration in the state
• Possession of a Wisconsin driver's license
• Evidence from place of employment
• Self-support
• Signed rental agreement

Every registered student is assigned an email account with his or her network account. Your email address will be username@students.blackhawk.edu.

Your email account may be accessed via the MyBTC portal and clicking on Webmail, or by going directly to outlook.office365.com, using your full email address and password.

If you wish to access email before logging into the network on campus, you must first change your password. Visit the Information Technology Services page for more information. You will find a direct link to webmail and will be prompted to change your password the first time you use webmail, or you can change it within the Options menu.

Students are encouraged to check out their BTC email daily. This is the official email address used for college business.

When you enroll for academic credit at Blackhawk Technical College, graduation requirements are governed by the catalog in effect at the time of your enrollment. If you have not maintained enrollment for two consecutive semesters or more (excluding summer), your graduation requirements will be based on the coursework specific to the catalog in effect when you re-enroll. A new academic plan will be created with your advisor and it is your responsibility to track catalog changes. Also be aware, that should you change your major at any time, you may change your governing catalog.

Governing Catalog

All of BTC’s degree and certificate programs are described in full in the college catalog. Read it carefully to learn the requirements and characteristics of each program. The most accurate, official and up-to-date versions of your governing catalog can always be found here.

Online Catalog

Blackhawk Technical College does not apply blanket age limits to courses for the purpose of Blackhawk program completion, transfer in, meeting selective admissions, program’s ranking/entrance procedures, or meeting program requirements in award completion. Approved age limits on courses will be related to the competency(ies) students/graduates must demonstrate in the field, employment, and other measures such as certification examinations.

Courses included in an earned Associate or Bachelor’s degree, whether from Blackhawk or another institution, and transcripts showing 15 or more earned credits (passed with a C or higher) in the last 10 years are exempt from the age limits listed below.

Approved time limits on the applicability of courses to program admission and completion are available in program admission documents and on program-specific web pages. The college does reserve the right to deny prior coursework if significant changes in the area of study have occurred, or if current knowledge is necessary for student success. For example, computer coursework or allied health courses may have changed significantly and may no longer satisfy degree requirements due to changes in technology or professional practices.

Approved Age Limits for Transferring in Courses

Blackhawk Program and Courses (Year limit - date approved by Dean)

• All Math and Science Courses (5 years)
• All Clinical and Lab Courses (Health Science) (1 year, unless currently employed in the field)
• IT Courses (5 years, unless currently employed in the field)
• Web Software Developer (3 years)
• MLT—Medical Laboratory Technician (5 years)
• Nursing Assistant (5 years, unless currently employed as a Nursing Assistant)

A non-active student is defined as a student who has not attended BTC within the last 365 days. After this length of time, a student’s email and portal account are disabled.

To re-enable your account, you must reapply to BTC by completing our online application. For assistance, please contact Admissions at (608) 757-7710. 

You can drop courses through the MyBTC portal (until the semester starts) on the Registration card or by completing an Add/Drop/Withdrawal Form and submitting it to Registration and Records for a full refund. Courses dropped after the add/drop period are entitled to a refund percentage (set by the WTCS) based on the date of the drop. Your Blackhawk Technical College account will be credited, and after all fees have been paid, a check will be issued.

If you wish to withdraw from any or all of your courses, complete an Add/Drop (Withdrawal) Form at Registration and Records. Once received, your withdrawal will be processed after an advisor and a financial aid representative review the impact your withdraw may have on your semester.

It is important to remember that you cannot withdraw from a class if less than twenty percent (20%) of the class remains. You cannot withdraw from a class if an academic misconduct issue is pending. 

If you fail to withdraw before the deadline, you will receive a grade. Upon officially withdrawing, you will see a grade of "W" on your transcripts.

If you want to view your official school records, notify the Registration and Records Office in writing. It may take up to 45 days to process the request. You will be contacted when your records are ready for viewing.

A fee of five dollars may be assessed for the copying of all or a portion of a student record. Please note that transcripts and test scores submitted to Blackhawk Technical College for admission or transfer credit are not part of your educational record. Therefore, we cannot provide copies of these documents. You must contact the schools directly to obtain those records.